Current Solicitations & Contracts

Current Contracts & Agreements

To see the Current Town Contracts, click here: Town of Palm Beach Contracts.

To see Current Town active solicitations, click here: ACTIVE/OPEN SOLICITATIONS

Town is moving from Mercell e-Procurement platform to new platform called Bonfire, and during this gray period Town may utilize both platforms. 

Bids and RFPs

The Town of Palm Beach utilizes a 100% electronic solicitation platform and contract management software. All solicitations, including Bids (ITB), Requests for Proposals (RFP), Requests for Qualifications (RFQ), and Requests for Information (RFI) will be released electronically through the online platform powered by Bonfire. Responses by bidders or proposers must be submitted electronically through the same online platform.

The Town will no longer accept paper responses to solicitations which is part of our goal to leave a greener footprint. The process is 100% electronic.

We are confident this new system will benefit our Suppliers and Proposers in both time and cost savings to respond to Town solicitations. No more hand delivery of bid responses; no more wondering if Fed EX or UPS will get the documents delivered on-time. Responses will now be done from the comfort of our vendor's offices.

The benefits to the Town are many: This is a fully integrated system from project planning all the way through contract award and management. Vendors are required to register with Bonfire system for FREE. Registration is required to view the solicitation details and participate in the solicitations.

For formal solicitations the Town will also post an advertisement in the Palm Beach Post newspaper, and will utilize purchasing websites DemandStar, and Public Purchase. Our goal is outreach to secure as many qualified submittals as possible. All three platforms will direct the vendor to submit online through Bonfire. Our contracted vendor, Bonfire, has a vendor support hotline manned from 8:00 a.m. to 8:00 p.m., Monday through Friday, to assist vendors with submittal issues. 

To access current open Town solicitations and see all the back up documentation from Bonfire, and submit your bid, please visit the ACTIVE/OPEN Solicitations link above. By accessing and  reviewing you are not obligated to submit. When preparing  a bid or proposal in Bonfire, you do not have to do all at one session. After you log out, system will remember your work, and next time when you log in, system will pick at the same place you left. 

If you need help with Bonfire platform or downloading any documents you can contact the Bonfire Service Desk directly: Telephone 1-800-354-8010; E-mail: support@gobonfire.com 

For registration and additional help please visit Bonfire link below: 

BONFIRE VENDORS SUPPORT

Open Public Opportunities The Open Public Opportinities rss feed contains all opportunities for this organization that are visible through the public portal. https://townofpalmbeach.bonfirehub.com/portal/

Document Sources

Respondents are advised that Bonfire is the only source of solicitations, notices, addenda, and other communications for the Town of Palm Beach. The Town is not under any obligation and will not email notifications concerning the posting, amendment or close of solicitations. Vendors are responsible to check Bonfire for information and updates concerning solicitations or contact the Procurement and Contract Management Division. It shall be the responsibility of each bidder, during and prior to bid submittal to determine if any addenda have been issued and to obtain such addenda.

Questions may be addressed to the Procurement and Contract Management Division at Telephone: 561-838-5440 or via email:   Solicitations@TownofPalmBeach.com